“Sanford Property Management has managed “the Bonaventure” our 100 year old 32 suite heritage building for the past 4 years. Thanks to the caring and top notch professional services the building has been transformed, tenants are delighted and we now have more time to work towards our mission. We would highly recommend the services of Sanford Property Management.”

FINANCIAL MANAGEMENT

• Monitor and reconcile bank account for owner.

• Provide monthly financial statements.

• Prepare and monitor annual operating budgets.

• Review all invoices for accuracy and process for payment.

• Review annual property tax assessment.

• Provide information as required for annual audit.

• Receive, record and deposit monthly rents and security deposits.

• Track and collect arrears, prepare monthly reports.

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MARKETING/RENTAL

• Advertise vacant units locally and regionally to ensure low vacancy rates.

• Conduct market surveys to gather information on vacancy rates and potential advertising markets to keep rentals filled.

• Complete reference and credit checks on prospective tenants.

• Maintain tenant waiting lists (additional cost).

• Interview and select prospective tenants (additional cost).

• Maintain register of tenants (additional cost).

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TENANT MANAGEMENT

• Prepare documents required for tenancy.

• Maintain tenant files.

• Review and advise on all tenant matters relating to the Residential Tenancy Office.

• Prepare and distribute notices to tenants as required.

• Attend Residential Tenancy Office arbitrations (additional cost).

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SITE MANAGEMENT

• Assist with hiring, training and supervision of site staff.

• Manage all building and grounds maintenance with qualified trades.

• Receive and respond to maintenance requests.

• Make regular site visits.

• Ensure the highest quality work is performed.

• Conduct full annual inspections and attend owner or funder reviews as required.

• Review insurance requirements, assist in the tendering process and manage claims.

• Review and maintain all health, fire and safety procedures.

• Maintain maintenance records and track warranties.

• Manage all aspects of suite turnover.

• Manage the capital replacement budget and expenditures.

• Establish and comply with owner purchasing policies and guidelines and ensure good value for goods purchased.

• Liaise with owner representatives.

• Manage renovations including tendering process (additional cost).

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EMERGENCY RESPONSE

• Maintain a 24-hour live emergency response line.

• Respond with pre-qualified trades to unscheduled maintenance.

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